How to Group and Ungroup Data in a List in Microsoft Excel

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In Brief...

It's easy to group and ungroup data in any list in Excel. Just follow these simple steps.

This feature works the same in all modern versions of Microsoft Excel: 2010, 2013, and 2016.

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Instructions

To group data in a list in Excel:

  1. Select the rows or columns you wish to group.
  2. On the Data tab, in the Outline group, click the Group command.
    Click Group Command
  3. In the Group dialog box, select Rows or Columns and click OK.
    Group Dialog Box

To ungroup data in a list in Excel:

  1. Select the rows or columns you wish to ungroup.
  2. On the Data tab, in the Outline group, click the Ungroup command.
    Click Ungroup Command
  3. In the Group dialog box, select Rows or Columns and click OK.
    Group Dialog Box

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