How to Group and Ungroup Data in a List in Microsoft Excel

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In Brief...

It's easy to group and ungroup data in any list in Excel. Just follow these simple steps.

This feature works the same in all modern versions of Microsoft Excel: 2010, 2013, and 2016.

Instructions

To group data in a list in Excel:

  1. Select the rows or columns you wish to group.
  2. On the Data tab, in the Outline group, click the Group command.
    Click Group Command
  3. In the Group dialog box, select Rows or Columns and click OK.
    Group Dialog Box

To ungroup data in a list in Excel:

  1. Select the rows or columns you wish to ungroup.
  2. On the Data tab, in the Outline group, click the Ungroup command.
    Click Ungroup Command
  3. In the Group dialog box, select Rows or Columns and click OK.
    Group Dialog Box

Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, CampaignBase.com and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.

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