How to Find and Change Text Formatting in Adobe InDesign

Adobe InDesign's Find/Change function can be used not only for changing text content, but also for applying formatting to specific text content. In this example, small caps with a different text color will be applied to a company name that appears throughout the body of the text.

  1. From the Edit menu, select Find/Change.
    Find/Change in Edit Menu

  2. Making sure the Text tab is active, enter the company name in the Find what field and delete any content in the Change to field. Click the Search menu to set the search criteria, then click the More Options button at the right, if necessary, to expand the dialog box.
    Find/Change Dialog Box

  3. The format sections in the dialog box are now visible. Click the Specify button next to the Change Format field.
    Specify Button in Find/Change Dialog Box

  4. In the dialog box that opens, go to the list on the left and click Basic Character Formats, then go to the Case menu and select Small Caps.
    Change Format Settings Dialog Box

  5. Go back to the list at the left and click on Character Color, then select a new text fill color. Click OK to close the dialog box and return to Find/Change.
    Change Format Settings Dialog Box

  6. The changes specified are now listed under Change Format. Click the Find Next button, then click whichever of the Change option buttons you prefer to apply the formatting to the text in the layout.
    Find/Change Dialog Box
Author: Kate Cahill

Kate Cahill is a graphic designer, writer, and creative director who has developed content for print and web. As creative director, she has produced award-winning work for agencies focused on the pharmaceutical and health and beauty aid industries. She has also served as production manager, with responsibility for the successful fulfillment of long-run print contracts. Kate has been delivering training for Webucator clients since 2010. Her enthusiasm for cutting-edge technology, combined with hands-on practical experience, brings an added benefit to her classes. Kate teaches real-world techniques and integration of Adobe software, as well as Microsoft PowerPoint, to produce a fully developed and cohesive brand identity.

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