How to Embed Fonts in a Microsoft PowerPoint Presentation

In Brief...

When you share a presentation with someone who does not have the fonts used in your presentation on their system, undesirable font substitutions can occur. To avoid potential problems, embed the fonts you used in your presentation.

This feature works the same in all modern versions of Microsoft PowerPoint: 2010, 2013, and 2016.


  1. Select the File tab and click Options. (In PowerPoint 2007, select the Microsoft Office button and click PowerPoint Options.)

  2. In the PowerPoint Options dialog box, click the Save category.

  3. Near the bottom of the window, mark the Embed fonts in file check box.
    Embed Fonts in File Check Box

  4. Select an option to Embed only the characters used in the presentation or to Embed all characters.

  5. Click OK.

Related Video

Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.