Time management is a challenge in any meeting, but it can be even more difficult in synchronous virtual meetings. The following information will help you plan for and execute virtual meetings so that they run smoothly.
Technology can impact communication directly and indirectly. Direct impact includes:
Technology can impact communication indirectly in the following ways:
A prudent facilitator will plan extra time for these issues. Ten to fifteen minutes is normally enough to adequately compensate for this. Additionally, the facilitator should have a backup plan in case any component of the technology fails. Backups may include:
When planning a meeting:
Delegating a person to be the timekeeper serves multiple purposes, as follows:
If you know that one of your staff members tends to use a lot of time, he or she may be a good candidate for the timekeeper role.
Sheri Schmeckpeper holds Bachelor of Science degrees in Financial Management and Computer Information Systems as well as a Master's degree in Adult Education and Distance Learning. She is a Microsoft Certified Professional and Trainer. Sheri has implemented distance learning programs at three top institutions of higher education, has been a guest speaker on radio, and has presented at local and national training workshops. Her diverse background includes technology, education, interpersonal relations, finance, and management. Sheri has developed and facilitated courses in the areas of instructional technology and online learning, faculty development, communications, finance, and professional development and achievement. She is currently co-founder of the Institute for Instructional Excellence and directs the Center for Excellent Living where she is also a life coach.