How to Cross-Reference Captions in Microsoft Word

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In Brief...

You can use cross-references to refer to figures in your documents, so that if the figure numbers change, this information will automatically update. To create a cross-reference in Microsoft Word, follow these four steps.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.

Instructions

  1. Put your cursor where you want the cross-reference to appear.

  2. From the References tab, in the Captions group, select Cross-reference.
    Select Cross-reference

  3. In the Cross-reference dialog box, select the reference type and other options.
    Select Reference Type

  4. In the For which caption section, select the item you want to reference and select Insert.
    Select Item to Reference

Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, CampaignBase.com and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.

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