How to Create a Quick Part in Microsoft Outlook

In Brief...

Quick Parts is a feature of Outlook that saves snippets of text or images for quick reuse in future messages. If you find yourself typing the same phrase over and over, for example, creating a Quick Part can help automate your message-writing process. To create a Quick Part for text, follow these six steps.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.


  1. Select the text you would like to save as a Quick Part.
    Selected Text

  2. From the Message Ribbon, select Insert, and then from the Text group, select Quick Parts.
    Quick Parts

  3. Select Save Selection to Quick Part Gallery.
    Save Selection to Quick Part Gallery

  4. In the Create New Building Block dialog box, name the Quick Part, add a brief description, and click OK.
    Create New Building Block Dialog Box

  5. Now, when composing a message, to quickly add this text, select the Insert tab, select Quick Parts from the Text group, and select the Quick Part you created.
    Select Quick Part

  6. It is now inserted in your message.
    Quick Part Example

Author: Margaux Judge

Margaux Judge has worked as an e-learning editor and instructional designer for over ten years, writing and editing a wide variety of courses, from technical topics to soft skills. She has a Bachelor's degree in English and Textual Studies from Syracuse University and a Master's degree in Television Writing from Boston University.