You can speed up the process of adding an index to a large document by creating a concordance file, which is a list of all terms you want to index, and then automating the process. To create a concordance file and use it to auto-mark items in Microsoft Word follow these six steps.
This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.
- Create a two-column table in a new Word document. On the left, type the text you want Word to search for, and on the right, type the index entry for the text on the left. For a subentry, type the main item followed by a colon and the subentry. Save the file.
- Open the document to index and from the References tab in the Index group, select Insert Index.
- Select AutoMark.
- Select the concordance file and click Open.
- Word searches the document and marks found entries with "XE" followed by the specified index information.
- Place the cursor where you want to insert the index and select Insert Index from the References tab.