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How to Check Spelling and Grammar in Microsoft Word

It is important to always check your documents for spelling and grammar mistakes before distribution. Fortunately, Word makes it easy.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.

  1. From the Proofing group on the Review tab, select Spelling & Grammar.
    Spelling & Grammar

  2. Microsoft Word will look for spelling and grammar errors starting from the location of your cursor in the document.

  3. If Word finds a spelling error, a navigation pane similar to the one below will appear:
    Navigation Pane
    You then have the following options:
    • Ignore. To leave the text as is in a specific instance, but be notified if Microsoft Word finds the same thing again, click Ignore.
    • Ignore All. To leave the text as is in this and future instances, click Ignore All.
    • Add. Adding a word to your dictionary will prevent Microsoft Word from ever noting this word as being misspelled again.
    • Change. To correct only this instance of the misspelling, click Change.
    • Change All. To correct all instances of the misspelling throughout the document, click Change All.

  4. If Word finds a grammar error, a dialog box similar to the one below will appear:
    Dialog Box
    • Ignore. To leave the text as is in a specific instance, but be notified if Microsoft Word finds the same thing again, click Ignore.
    • Change. To accept Word's suggested correction, click Change.
    • At the bottom of the pane, you will see an explanation of the grammar error that Word has detected.

A useful feature when checking spelling and grammar is Word's AutoCorrect feature. When Word indicates a word in a document may be misspelled or incorrect, with a squiggle under it, you can right-click the word to see suggestions. If a suggestion is correct, simply select it to replace the word.

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Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, CampaignBase.com and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.

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