How to Assign a Task in Microsoft Outlook

In Brief...

When collaborating on a task, you may want to assign it to colleagues. To assign a task in Outlook, follow these six steps.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.


  1. Create the task.
    Created Task

  2. On the Tasks Ribbon, on the Task tab, in the Manage Task group, select Assign Task.
    Assign Task

  3. Enter the person's email address in the To field.
    Email Address in To Field

  4. Leave the Keep an updated copy of this task and the Send me a status report when this task is complete check boxes checked to receive updates and a status report when your colleague updates and completes the project.
    Check Boxes

  5. Click Send to send the task to your colleague.
    Send Button

  6. Your colleague can now add the task to his or her task list.

Author: Margaux Judge

Margaux Judge has worked as an e-learning editor and instructional designer for over ten years, writing and editing a wide variety of courses, from technical topics to soft skills. She has a Bachelor's degree in English and Textual Studies from Syracuse University and a Master's degree in Television Writing from Boston University.