How to Apply Categories in Microsoft Outlook

You can use categories with email messages as a way to organize them. See the five steps below to apply categories in Outlook.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.

  1. Select the message you want to categorize.

  2. From the Home tab of the Ribbon, in the Tags group, select Categorize.
    Select Categorize

  3. Select a category from the drop-down list.
    Select Category

  4. You have the option to rename the category.
    Rename Category

  5. The message or other item will display the category information.
    Display Information
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