How to Add Vendors in QuickBooks

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In Brief...

Once you finish your initial company setup with Express Start, you can add new vendors over time. Vendor information can be added through the Vendor Center, by importing from Microsoft Outlook or other programs, or by using the Quick Add feature as you record transactions. To add a vendor through the Vendor Center, follow these seven steps.

This feature works the same in versions 2011–2016 of QuickBooks.

Instructions

  1. Click the Vendors icon.

  2. In the Vendor Center, click New Vendor and select New Vendor.
    New Vendor

  3. In the New Vendor dialog box, in the Vendor Name field, type the vendor name.
    New Vendor Dialog Box

  4. On the Address Info tab, enter all available information about vendor name, addresses, and contact information.

  5. Select the Additional Info tab and enter vendor account number, vendor category, credit limit, and tax ID, and define custom fields if needed.
    Additional Info Tab

  6. Select the Account Prefill tab and select the accounts from your chart of accounts to prefill when recording transactions for the vendor, if known.
    Account Prefill Tab

  7. To save the new vendor, click OK.

Author: Lee Fifield

Lee is a writer, editor, and technology evangelist. Lee received her undergraduate degree in Communications from Ithaca College.

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