How to Add Multiple Entries to a List in QuickBooks

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In Brief...

If you don't import or input your customer list, vendor list, or items when you perform your initial setup, QuickBooks provides a time-saving data entry form where you can create or edit multiple entries. The Add/Edit Multiple List Entries dialog box also allows you to easily make the same change to several list items. To add multiple customer, vendor, or item entries to a list in QuickBooks, follow these six steps.

This feature works the same in versions 2011–2016 of QuickBooks.

Instructions

  1. From the menu, select Lists > Add/Edit Multiple List Entries.
    Add Multiple List Entries

  2. In the Add/Edit Multiple List Entries dialog box, from the List drop-down list, select the list to add entries to.
    Add/Edit Multiple List Entries Dialog Box

  3. In the first empty row in the table, type the information for the new entry in the appropriate columns. The Name field is required for all entries.

  4. Repeat the last step for all the new entries you need to add.

  5. When you finish, click Save Changes.
    Save Changes

  6. QuickBooks notifies you how many records were saved. Click OK.

Author: Lee Fifield

Lee is a writer, editor, and technology evangelist. Lee received her undergraduate degree in Communications from Ithaca College.

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