How to Add an Appointment to Your Microsoft Outlook Calendar

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In Brief...

You can use your Outlook Calendar to schedule an appointment, which does not involve inviting others, but will block out the time on your Outlook Calendar so those viewing it will see that you are busy at that time. To schedule an appointment in Outlook, follow these seven steps.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.


  1. In Calendar view, from the Home tab, in the New group, select New Items and then Appointment.
    Select Appointment

  2. Enter the appointment's subject in the Subject field.
    Subject Field

  3. Press Tab and then enter the appointment's location in the Location field.
    Location Field

  4. Set a start time using the Start time day and time drop-down arrows.
    Start Time

  5. Set an end time using the End time day and time drop-down arrows.
    End Time

  6. Click Save & Close in the Actions group on the appointment tab of the Ribbon.
    Save and Close

  7. The appointment now appears on your Calendar.
    Calendar Example

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Author: Margaux Judge

Margaux Judge has worked as an e-learning editor and instructional designer for over ten years, writing and editing a wide variety of courses, from technical topics to soft skills. She has a Bachelor's degree in English and Textual Studies from Syracuse University and a Master's degree in Television Writing from Boston University.