Tracking Changes in Microsoft Word 2007
Apr 10, 2010
Ever wonder what was going on once you start revising those Microsoft Word documents? Track Changes is a great way of highlighting whatever you’re doing with your document: adding, deleting, moving text, changing formatting. Here’s how to get started:
Update the User Information
- In the Review Tab, click the Track Changes drop down and select “Change User Name…”. This is just to ensure your information (name and initials) is in there.
- Update the information, if necessary.
- Click OK.
Change the Tracking Options
If you don’t particularly like seeing deletions as red strikethroughs and insertions as green underlines, change them.
- In the Review Tab, click the Track Changes drop down and select “Change Tracking Options…”. You’ll get a dialog box where you can make a ton of changes if you want.
- Make changes to how you want your tracking displayed.
- Click OK.
Add the Track Changes button to your Status Bar
- Right Click the Status Bar to open the Customize Status Bar menu.
- Select Track Changes.
- Turn Track Changes on and off by clicking the button (a bit easier than remembering which ribbon it’s in).
Why Track Changes?
- You probably won’t remember where you’ve made your changes, especially subtle differences.
- If more than one person is doing an edit (and he/she has enabled Track Changes) you can see who made what change, when, by hovering the mouse over the change.
- You can accept/reject changes individually. Think of it as selective Undo.
- Just look at all the colors!
Tracking changes and collaborating on documents is covered in Webucator’s Advanced Microsoft Word 2007 Class.