Reuse styles across Microsoft Word 2007 documents

OK, you’ve just spent quite a while getting the titles for your Microsoft Word document just right. You’ve tweaked the font and font size. You’ve applied Small Caps (I love Small Caps in titles). And you’ve added some extra spacing, and maybe a border, before and after the title.

A masterpiece!

Something you’d like to be able to reuse in other Microsoft Word documents.

You could write down all your settings and apply them to text in the new document. You could copy some of the formatted text and paste it the new document, using the format painter to copy you settings. Or you could just create a new Quick Style.

  1. Select the text with the formatting you want to copy.
  2. Click the More button next to the Style Gallery on the Home tab. This will display all the styles, and the option to create a new Quick Style.
  3. Click “Save Selection as New Quick Style…
  4. Give it a name a little more meaningful that “Style1“.
  5. Click the Modify… button.
  6. Towards the bottom of the dialog box, select “New documents based on this template.
  7. Click OK.

From now on, whenever you create a new document in Microsoft Word, the style you created will be available in the Style Gallery.  Give it a try and let me know (via a comment) if you have any questions.

Customizing formatting with styles and themes is covered in Webucator’s Intermediate Microsoft Word class.

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