How to Track Vehicle Mileage in QuickBooks

See QuickBooks: Tips and Tricks for similar articles.

The following 11 steps show how to track vehicle mileage in QuickBooks.

This feature works the same in versions 2011–2016 of QuickBooks.
  1. From the menu, select Company > Enter Vehicle Mileage. The Enter Vehicle Mileage dialog box opens.Enter Vehicle Mileage Dialog Box
  2. In the Vehicle field, select the vehicle driven. If the vehicle does not exist, you can Quick Add it.
  3. In the Trip Start Date and Trip End Date fields, type or look up the dates the trip began and ended.
  4. In the Odometer Start and Odometer End fields, type the vehicle mileage when the trip began and the mileage when the trip ended. (These fields can be bypassed.)
  5. If you entered starting and ending odometer readings, the Total Miles field shows the calculated mileage for the trip. Otherwise, enter the total miles for the trip in this field.Total Miles Field
  6. If the mileage is billable to a customer, mark the Billable checkbox.
  7. In the Customer:Job field, select the customer to bill the mileage to. For non-billable mileage tracked for reporting purposes, you can create a placeholder customer such as "Company Mileage" or "Sales Team".Customer Job Field
  8. In the Item field, select the service item or "other charge" item related to the mileage being recorded. The following image shows an example of how you might set up mileage as an item.Mileage as a New Item
  9. If you have classes enabled, the Class field is visible. Select the class associated with the mileage record.
  10. In the Notes field, type a memo about the mileage and the vehicle use during this trip.
  11. Click Save & Close.Save and Close

Related Articles

  1. How to Transfer Funds Between Bank Accounts in QuickBooks
  2. How to Create a Company File in QuickBooks Using Express Start
  3. How to Create a Profit and Loss Report in QuickBooks
  4. How to Customize an Invoice Form in QuickBooks
  5. How to Add Inventory Items in QuickBooks
  6. How to Write Checks and Enter Bills in QuickBooks
  7. How to Use the Account Register in QuickBooks
  8. How to Delete and Void Checks in QuickBooks
  9. How to Export a QuickBooks Report to Microsoft Excel
  10. How to Add Credit Card Accounts in QuickBooks
  11. How to Run a Sales Tax Report in QuickBooks
  12. How to Enter a Credit Memo in QuickBooks
  13. How to QuickZoom on a Report Item in QuickBooks
  14. How to Track Time for a Single Activity in QuickBooks
  15. How to Customize the Icon Bar in QuickBooks
  16. How to Customize Preferences in QuickBooks
  17. How to Create a Memorized Report in QuickBooks
  18. How to Change the Default Sales Tax in QuickBooks
  19. How to Create a Sales Tax Group in QuickBooks
  20. How to Add a Filter to a Report in QuickBooks
  21. How to Perform an Advanced Find in QuickBooks
  22. How to Add Items to the Item List in QuickBooks
  23. How to Close a Company File in QuickBooks
  24. How to Change the Header and Footer in a QuickBooks Report
  25. How to Enter Credit Card Charges in QuickBooks
  26. How to Run a Time Tracking Report in QuickBooks
  27. How to Add Vendors in QuickBooks
  28. How to Select Payments to Include in a Deposit in QuickBooks
  29. How to Apply Sales Tax to an Invoice in QuickBooks
  30. How to Quick Add a Name in a Timesheet in QuickBooks
  31. How to Use the Open Window List in QuickBooks
  32. How to Record and Receive Customer Payments in QuickBooks
  33. How to Track Vehicle Mileage in QuickBooks (this article)
  34. How to Reconcile an Account in QuickBooks
  35. How to Delete a Memorized Transaction in QuickBooks
  36. How to Record a Sales Tax Payment in QuickBooks
  37. How to Create a Memorized Transfer in QuickBooks
  38. How to Set up a Vehicle List in QuickBooks
  39. How to Enable Class Tracking in QuickBooks
  40. How to Set Up a List of Class Items in QuickBooks
  41. How to Edit a Memorized Transaction in QuickBooks