How to Track Time for a Single Activity in QuickBooks

See QuickBooks: Tips and Tricks for similar articles.
Looking to improve your QuickBooks skills? Check out Webucator’s QuickBooks classes.

You may need to track time for an activity for a customer or job that is unrelated to employee time. You can track time using the Time/Enter Single Activity window to input total hours or periodic events that are either billable or non-billable. You can record time by entering the time or by using the timer. To track time for a single activity in QuickBooks, follow these nine steps.

This feature works the same in versions 2011–2016 of QuickBooks.

Every relevant field in the Time/Enter Single Activity window must be completed. Notice that you can click Timesheet in the toolbar if you decide that timesheet entry should be used.

  1. From the Home page, in the Employees section, click Enter Time and select Time/Enter Single Activity from the drop-down menu.Enter TimeThe Time/Enter Single Activity window opens.Time/Enter Single Activity Window
  2. In the Date field, type or look up the date of the activity.
  3. In the Name field, type or select the name of the employee, vendor, or other person/company.
  4. In the Customer:Job field, select the customer or job the activity is for or is billable to. (To track time for overhead or an item that is not directly associated to an existing customer, you should create a name such as "Company Overhead" for the entry.)
  5. In the Service Item field, select the item that describes the timed activity.
  6. You can record the duration of the activity in one of two ways.
    • To directly input the time spent on the activity, type the time in the Duration field. Time can be entered as hours and minutes (e.g., 4:30) or as a decimal (e.g., 4.5). Alternatively, you can enter time as a start time and end time and QuickBooks will calculate the hours for you. For example, if you type 9–5 in this field, QuickBooks replaces it with 8:00.Duration Field
    • To input time using the timer, click Start when the activity begins and Stop when it ends. If you take a break from the activity, you can click Pause to stop the timer temporarily. To resume timing, click Start again.Duration Field
  7. If the activity is billable, leave the Billable checkbox marked; otherwise, clear the checkbox to denote unbillable time.
  8. In the Notes field, type any notes you want to appear on invoices or sales receipts that are created from billable timesheets. If classes are active in your system, a Class field is also visible on this form.
  9. Click Save & Close.Time/Enter Single Activity Window

Related Articles

  1. How to Transfer Funds Between Bank Accounts in QuickBooks
  2. How to Create a Company File in QuickBooks Using Express Start
  3. How to Create a Profit and Loss Report in QuickBooks
  4. How to Customize an Invoice Form in QuickBooks
  5. How to Add Inventory Items in QuickBooks
  6. How to Write Checks and Enter Bills in QuickBooks
  7. How to Use the Account Register in QuickBooks
  8. How to Delete and Void Checks in QuickBooks
  9. How to Export a QuickBooks Report to Microsoft Excel
  10. How to Add Credit Card Accounts in QuickBooks
  11. How to Run a Sales Tax Report in QuickBooks
  12. How to Enter a Credit Memo in QuickBooks
  13. How to QuickZoom on a Report Item in QuickBooks
  14. How to Track Time for a Single Activity in QuickBooks (this article)
  15. How to Customize the Icon Bar in QuickBooks
  16. How to Customize Preferences in QuickBooks
  17. How to Create a Memorized Report in QuickBooks
  18. How to Change the Default Sales Tax in QuickBooks
  19. How to Create a Sales Tax Group in QuickBooks
  20. How to Add a Filter to a Report in QuickBooks
  21. How to Perform an Advanced Find in QuickBooks
  22. How to Add Items to the Item List in QuickBooks
  23. How to Close a Company File in QuickBooks
  24. How to Change the Header and Footer in a QuickBooks Report
  25. How to Enter Credit Card Charges in QuickBooks
  26. How to Run a Time Tracking Report in QuickBooks
  27. How to Add Vendors in QuickBooks
  28. How to Select Payments to Include in a Deposit in QuickBooks
  29. How to Apply Sales Tax to an Invoice in QuickBooks
  30. How to Quick Add a Name in a Timesheet in QuickBooks
  31. How to Use the Open Window List in QuickBooks
  32. How to Record and Receive Customer Payments in QuickBooks
  33. How to Track Vehicle Mileage in QuickBooks
  34. How to Reconcile an Account in QuickBooks
  35. How to Delete a Memorized Transaction in QuickBooks
  36. How to Record a Sales Tax Payment in QuickBooks
  37. How to Create a Memorized Transfer in QuickBooks
  38. How to Set up a Vehicle List in QuickBooks
  39. How to Enable Class Tracking in QuickBooks
  40. How to Set Up a List of Class Items in QuickBooks
  41. How to Edit a Memorized Transaction in QuickBooks