How to Delete and Void Checks in QuickBooks

To cancel a check and reverse the amount that was deducted from your bank account, you can use the QuickBooks Void Check or Delete Check function. Voiding a check produces the most complete record and is recommended for most check reversal transactions. Deleting a transaction indicates the transaction never occurred and should only be used for simple errors detected prior to printing a check.

This feature works the same in versions 2011–2016 of QuickBooks.

Voiding a transaction provides the most complete record of your actions and is used when the transaction has already occurred or when you discover the error after printing the check. For example, void a check if you printed the check and realized the amount was incorrect or if the pre-numbered check was used but is smudged and unreadable. When you void a check, the check details such as payee, account, check number, date, and memo are unchanged, but the amount changes to zero. The check still appears in the bank account register but "VOID" is inserted in the memo. Voided checks can be undone or reverted to the original transaction.

When you delete a check, the check and all information about the check is removed from the register. The process cannot be undone, and there is no record that the check was created except in the audit trail. Deleting a transaction is appropriate, for example, when a check is recorded twice or when a check is recorded with the wrong payee name.

To void a check:

  1. Open the check in the Write Checks window.
  2. From the menu, select Edit > Void Check.Void Check
  3. Note that "VOID" has been inserted in the Memo field. Type any additional details about the transaction in the Memo field. Indicating the reason for the voided check will help explain any missing checks when you reconcile the bank account.Write Checks Dialog Box
  4. Review the voided transaction, then click Save & Close.

To delete a check:

  1. Open the check in the Write Checks window.
  2. From the menu, select Edit > Delete Check.Delete Check
  3. In the Delete Transaction popup, click OK. The check is now deleted from your records and cannot be retrieved.Delete Transaction Popup

Remember that when you void or delete a check, any reports that include that transaction will also change.

Related Articles

  1. How to Transfer Funds Between Bank Accounts in QuickBooks
  2. How to Create a Company File in QuickBooks Using Express Start
  3. How to Create a Profit and Loss Report in QuickBooks
  4. How to Customize an Invoice Form in QuickBooks
  5. How to Add Inventory Items in QuickBooks
  6. How to Write Checks and Enter Bills in QuickBooks
  7. How to Use the Account Register in QuickBooks
  8. How to Delete and Void Checks in QuickBooks (this article)
  9. How to Export a QuickBooks Report to Microsoft Excel
  10. How to Add Credit Card Accounts in QuickBooks
  11. How to Run a Sales Tax Report in QuickBooks
  12. How to Enter a Credit Memo in QuickBooks
  13. How to QuickZoom on a Report Item in QuickBooks
  14. How to Track Time for a Single Activity in QuickBooks
  15. How to Customize the Icon Bar in QuickBooks
  16. How to Customize Preferences in QuickBooks
  17. How to Create a Memorized Report in QuickBooks
  18. How to Change the Default Sales Tax in QuickBooks
  19. How to Create a Sales Tax Group in QuickBooks
  20. How to Add a Filter to a Report in QuickBooks
  21. How to Perform an Advanced Find in QuickBooks
  22. How to Add Items to the Item List in QuickBooks
  23. How to Close a Company File in QuickBooks
  24. How to Change the Header and Footer in a QuickBooks Report
  25. How to Enter Credit Card Charges in QuickBooks
  26. How to Run a Time Tracking Report in QuickBooks
  27. How to Add Vendors in QuickBooks
  28. How to Select Payments to Include in a Deposit in QuickBooks
  29. How to Apply Sales Tax to an Invoice in QuickBooks
  30. How to Quick Add a Name in a Timesheet in QuickBooks
  31. How to Use the Open Window List in QuickBooks
  32. How to Record and Receive Customer Payments in QuickBooks
  33. How to Track Vehicle Mileage in QuickBooks
  34. How to Reconcile an Account in QuickBooks
  35. How to Delete a Memorized Transaction in QuickBooks
  36. How to Record a Sales Tax Payment in QuickBooks
  37. How to Create a Memorized Transfer in QuickBooks
  38. How to Set up a Vehicle List in QuickBooks
  39. How to Enable Class Tracking in QuickBooks
  40. How to Set Up a List of Class Items in QuickBooks
  41. How to Edit a Memorized Transaction in QuickBooks