Section 508 Accessibility for Adobe Acrobat

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In the Adobe Acrobat Accessibility course, students experienced with using Acrobat will learn to make their documents accessible to people with disabilities such as mobility impairments, blindness, and low vision.

  1. Learn the characteristics of accessible PDF files.
  2. Learn the different workflows for creating accessible PDF files.
  1. Why in the World Are We Doing This?
    1. The Short Statement on Accessibility
    2. What is the Difference between Accessibility and Usability?
    3. Who is Your Audience?
    4. No Simple Profile of Disabled Users
    5. What You Need to Know About Assistive Technology
    6. Why is it Necessary to Fix PDF Files?
    7. What Do I Need?
    8. What This Is
    9. What PDFs Are, the Very Short Version
    10. What About Conversion Methods?
    11. What is the Function of Tags?
  2. The Wonderful World of Tags
    1. What To Do?
    2. Can I Make Up My Own Tag Names Right in the PDF?
    3. How to Edit PDF Tags
    4. What If There are Tags, But They are Very Messy?
    5. What are Those Tags with Strange Names?
    6. The Reduce to Real Tag Name Method
    7. A Tag Had "Link" in the Tag Name – Now Gone; Did We Lose the Actual Link?
    8. Tag Cleanup
    9. Tables
    10. How Bad Can it Really Get?
    11. Tables with Sub-Headers and Merged Cells
    12. Adding TH Tags for Most Complex Tables
    13. Table Tags Can Have <Thead>, <TFoot>, and <TBody>
  3. Adding IDs for Tables to Associate any Cell to any Header.
    1. Select and Set Cells and Give Them a Name (ID)
    2. Link the Data Cells to the Header Cells You Want
  4. More Complicated Conversions
    1. Large Tables and Numerous Tables
  5. Image Description
    1. Where to Put the Image Description
    2. Image Description Example
    3. Image Adjustment
    4. Zoom for Focus
  6. Reading Order
  7. Using Touch Up Reading Order Tool to Define or Re-Define Content
    1. Breaking Up a Block of Text Into Correctly Structured Columns
    2. Getting Lost Between the Tags and the Page Content?
  8. Preparing Word Documents – The Condensed Version
    1. Titles, Headings And Sub-Headings Must Be Uniquely Descriptive
    2. Images, Charts, and Symbols Must Have Equivalent Text Descriptions
    3. Tables Cannot Have Merged Cells or Sub-Headers
    4. Do Not Use Text Boxes
    5. Tabs, Carriage Returns, and Spacebar Cannot Be Used for Indents and Paragraph Spacing
    6. All References and Footnotes Must Have Descriptive Link Text
    7. Text Must Have Strong Contrast to Background and Sans-Serif Fonts Should be Used
    8. Built-In Functions Must Be Used for Heading Levels, Columns, and Lists
    9. Document Must Be Able to Be Saved As Text and Retain Reading Order and Comprehension
    10. Inserting Comments and Notes
    11. Saving Word as HTML
    12. Forms
    13. Word Styles
  9. Solutions for Different Formats
    1. Video and Flash Video
    2. Flash Interactive Training
    3. Word Forms
    4. PowerPoint
    5. HTML
    6. Limitations
    7. Creative Formats
  10. Testing
    1. What do I Need?
    2. I Am a Small Shop How Can I test?
    3. Disabled Testers
    4. Automated Tools
    5. Usability Checks for PDF Files
  11. How to Stay Out of Court
    1. Show Responsiveness
    2. As Needed or Phased Conversions
    3. Applications and PDF
    4. Alternatives
    5. Support
    6. Attitude
  12. Management of Accessibility
    1. Style Guide
    2. Training
    3. Outsourcing
    4. PDF Produced Dynamically as Part of an Application
  13. 13 JAWS Screen Reader Commands
    1. List all Recognized Elements
    2. Jump Keys
    3. Tables
  14. Special Situations
    1. Symbols in Tables
    2. Abbreviations and Letter Codes in Tables and Charts
    3. Footnotes, Endnotes
    4. Image Resolution
    5. Metadata – Setting Title, Author and Other Information
  15. Make Accessible (Acrobat XI)
    1. Using Make Accessible
    2. OCR (getting text from scanning) of Tables
    3. Fixing an OCR Table That Got Split Up
  16. Symbols
    1. Common JAWS Symbol Issues
    2. Safe Characters for JAWS
    3. Unread Characters
  17. Abbreviations & Acronyms
    1. Meaning in Context
    2. What to Use
  18. Content Panel
    1. Usage
    2. Moving Blocks of Text
    3. Moving Words and Characters
  19. Form Fields
    1. Radio Buttons
    2. Checkboxes
  20. Color
    1. How to Choose Colors for Text and Background
  21. Adding Space Saving Instructions via Comments for Everyone
  22. Transcribing a Video or Flash Simulation to PDF
    1. How to Approach Creating a Transcription
    2. How to Create the Files
  23. What in the world is a VPAT?
  24. Contract Language
    1. Section 508 - Applicable to PDF and Electronic Documents
    2. WCAG 2.0
    3. Accessibility Critical Testing
  25. Risk Assessment
Class Materials

Each student in our Live Online and our Onsite classes receives a comprehensive set of materials, including course notes and all the class examples.

Class Prerequisites

Experience in the following is required for this Acrobat class:

  • Adobe Acrobat
Prerequisite Courses

Courses that can help you meet these prerequisites:

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