I really like using tables in Microsoft Word. You can use tables to create some pretty nifty layouts that would otherwise be difficult in Word. In a recent training session, I was asked about a table behavior that I don’t particularly like. By default, if your table breaks across pages, Word allows the table row to also break. So if you’re creating something like a glossary, it’s quite possible for a row’s content to be split across two pages. Let’s look at how to prevent that in Word 2007 and 2010.
To change the behavior for a particular table:
- Select the entire table (you can make changes row by row, but it’s easier to do it for the entire table).
- Open the Table Properties dialog box by clicking the Layout tab and selecting Properties in the Table group, or right click in the table and select Table Properties….
- Click the Row tab, and uncheck Allow row to break across pages.
- Click OK.
You can also modify the default table style (and any particular styles you frequently use, or have created).
To modify the default Table Grid:
- Insert a table into a Word document (you need it to get to the Table Tools Design tab) or click in an existing table.
- In the Table Tools Design tab, right click the Table Grid style (it’s usually the first style in the Table Styles group) and select Modify Table Style
- Make sure Apply formatting to: is set to Whole table. Click Format and select Table Properties…
- Follow Steps 3 and 4 above.
- Select New documents based on this template and click OK.
Now any table you insert won’t automatically break rows across pages. Unfortunately, there doesn’t seem to be any way to set this as a preference, so if you use one of the other table styles, you’ll have to make adjustments to those styles.
If you want to learn more, check out some of our Microsoft Word 2010 training classes.